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Access to Information Manual (Private Body)

Last Update: May 15, 2024

Preamble

The Promotion of Access to Information Act, No. 2 of 2000 (PAIA) was enacted to give effect to the constitutional right of access to information and actively promotes a society in which any person has effective access to information. The aim of PAIA is to foster a culture of transparency and accountability by public and private bodies and assist in realising South Africa’s goals of an open and participatory democracy. PAIA came into operation on 9 March 2001.
 
In terms of the PAIA, every business owner must produce and file a manual to comply with the provisions of Section 51 of the Act. Section 51 compliance requires the business to file the manual and have it available for inspection. Delta Bloc South Africa (Pty) Limited (Company), in compliance with the Promotion of Access to Information Act 2 of 2000 (the Act), has prepared this PAIA Manual to facilitate the public’s access to information held by the Company.

Introduction

DELTA BLOC SOUTH AFRICA (PTY) LTD main function is the sale and supply of concrete and steel road restraint systems, along with contemporary noise protection systems, which meet the latest safety specifications (SANS 51317 / EN 1317, COTO). For over 20 years, we have been providing both permanent and temporary safety barriers, noise protection systems, and steel guardrails, thereby contributing to a safer environment for road users.

Company Contact Details

Persons designated/duly authorised persons:

Directors:
Craig Vezey Strong
Amanda Pinky Ngidi
David Maluleke
Prodromos Kitsikopoulos

Company Secretary:
DJ Crauwcamp Inc

Postal address:
Postnet Suite 077
Private Bag X1
EDENGLEN
1609
 
Street address:
22 Engwena Road
Sebenza
EDENVALE
1619
 
Telephone number:
(+27) 064 989 1723
 
Email address:
office@deltablocsa.co.za

The Act

The Act grants a requestor access to records of the Company, if the record is required for the exercise of protection of any rights. If a public body lodges a request, the public body must be acting in the public interest.
 
Requests in terms of the Act shall be made in accordance with the prescribed procedures, at the rates provided. The forms and tariff are dealt with in later sections.
 
Requestors are referred to the Guide on how to use the PAIA Manual as compiled by the South African Human Rights Commission (SAHRC), which contains information for the purposes of exercising Constitutional Rights. The contact details of the Commission are:
 
Postal address: Private Bag 2700, Houghton, 2041
Telephone number: (+27) 011 877 3600
Fax number: (+27) 011 403 0625
Website: www.sahrc.org.za

Applicable Legislation

No:Ref:Act:
1No 71 of 2008Companies Act
2No 55 of 1998Employment Equity Act
3No 95 of 1967Income Tax Act
4No 66 of 1995Labour Relations Act
5No 89 of 1991Value Added Tax Act
6No 37 of 2002Financial Advisory and Intermediary Services Act
7No 75 of 1997Basic Conditions of Employment Act
8No 69 of 1984Close Corporations Act
9No 2 of 2000Promotion of Access to Information Act
10No 25 of 2002Electronic Communications and Transactions Act
11No 30 of 1996Unemployment Insurance Act
12No 30 of 1996Skills Development Act

Information Available In Terms Of The Act

The subjects of which the business holds records and the categories on each subject are as listed below. Please note that a requestor is not automatically allowed access to these records and that access to them may or must be refused in accordance with section 62 of the Act. Availability per request in terms of PAIA.

Accounting Records
• Annual financial statements and working papers 
• General ledger
• Subsidiary ledgers (receivables, payables, etc.)
• Bank statements, cheque books, cheques
• Customer and supplier statements and invoices
• Deposit slips
• Cash books and petty cash books
• Fixed asset register
• Tax returns and assessments
 
Fixed Property
• Mortgage bonds or other encumbrances
• Title deeds

Information Technology
• Client database
• Hardware
• Internet
• Licenses
• Telephone lines, leased lines, and data lines
  
Personal Records
• Employee information records
• IRP 5 and IT 3 certificates
• Salary and wage registers
• Salary slips and wage records
• UIF, PAYE and SDL returns
• Workmen’s Compensation documents

Statutory Company Records
• Certificate of Incorporation
• Certificate to Commence Business
• Index of Members
• Founding Statement and amendments

Form Of Request

To facilitate the processing of your request, kindly:
• Use the prescribed form, available on the website of the SAHRC at www.sahrc.org.za,
• Address your request to the Head of the Company/Information Officer.
• Provide sufficient details to enable the Company to identify the following:
• The record(s) requested.
• The requester (and if an agent is lodging the request, proof of capacity).
• The form of access required.
• The postal address or fax number of the requester in the Republic.
• If the requester wishes to be informed of the decision in any manner (in addition to written) the manner and particulars thereof.
• The right which the requester is seeking to exercise or protect with an explanation of the reason the record is required to exercise or protect the right.

Prescribed Fees

The following applies to requests (other than personal requests):
• A requestor is required to pay the prescribed fees (R50.00) before a request will be processed.
• If the preparation of the record requested requires more than the prescribed hours (six), a deposit shall be paid (of not more than one third of the access fee which would be payable if the request were granted)
• A requester may lodge an application with a court against the tender/payment of the request fee and/or deposit
• Records may be withheld until the fees have been paid
• The fee structure is available on the website of the SAHRC at www.sahrc.org.za